Let's Talk Numbers: Why You Need To Switch To A Virtual Mailbox

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With the rise of remote work, many businesses and individuals are turning to virtual mailbox services to manage their physical mail. A virtual mailbox is a cloud-based platform that allows you to receive, view, and manage your physical mail online from anywhere in the world. 

Let’s explore the benefits of having a virtual mailbox in the cloud and how it can help you streamline your mail management process.

More than that, we’re going through all the numbers and figures to show you the importance of taking your IT solutions to the next level with a trusted partner. 


Convenience and Accessibility

The National Association of Realtors has reported that an overwhelming 63% of homebuyers said they would like the option to have their mail forwarded to a virtual mailbox. This shows that people are looking for more flexible and convenient ways to manage their physical mail. 

With a virtual mailbox, you can access your physical mail from anywhere in the world. All you need is an internet connection, and you can view and manage your mail from your computer, tablet, or smartphone. This convenience makes it an ideal solution for travelers or people who live in remote areas where mail delivery is unreliable. 



According to a study by the United States Postal Service, mail theft is on the rise, with over 12,000 cases reported in 2019 alone. A virtual mailbox offers a higher level of security compared to a traditional mailbox. Since your mail is digitized and stored in the cloud, there's no risk of mail theft, and your sensitive information is protected from prying eyes. Virtual mailbox providers often employ advanced security measures, such as two-factor authentication and encryption, to protect your data.


Environmentally Friendly

Paper makes up 25% of landfill waste and is the largest source of landfill waste. A virtual mailbox is an environmentally friendly alternative to traditional mail management. Since your mail is digitized, there's no need to print out physical copies, reducing the amount of paper waste. Additionally, virtual mailbox providers often use renewable energy sources to power their servers, making it a sustainable solution.



Could you imagine giving your clients a third of their workday back? 

A recent study shows that most people spend up to 28% of their time on physical and e-mail. Managing physical mail can be time-consuming and frustrating, particularly if you receive a lot of mail or if you're away from home frequently. A virtual mailbox streamlines the mail management process by digitizing your mail, allowing you to quickly and easily view and manage your mail from your computer or smartphone. This saves you time and effort, allowing you to focus on more important tasks. 


Increased Productivity

We can all attest to this fact: the University of California, Irvine, has found that it takes an average of 23 minutes to regain focus after being distracted. A virtual mailbox can help reduce distractions and improve focus.

A virtual mailbox can also increase your productivity by allowing you to manage your mail more efficiently. With a virtual mailbox, you can quickly sort and filter your mail, making it easier to prioritize important items. This helps you to stay organized and on top of your mail, allowing you to focus on more pressing tasks.



More than 25% of tech-savvy adults have had personal information stolen online.

A virtual mailbox offers a high level of privacy, as it allows you to receive and manage your mail without revealing your physical address. This is particularly useful for people who value their privacy or those who work from home and want to keep their home addresses confidential.


Easy Mail Forwarding

If you're on the move, a virtual mailbox allows you to easily forward your mail to any address in the world. This means you can have your mail delivered to your temporary location or to a different address if you move house. This flexibility makes it an ideal solution for people who travel frequently or those who move frequently.

All in all, a virtual mailbox in the cloud offers many benefits for individuals and businesses looking for a more convenient and secure way to manage their physical mail. From increased productivity and time-saving to improved security and privacy, a virtual mailbox can help you streamline your mail management process and focus on more important tasks. 

With so many benefits, it's no wonder that more and more people are turning to virtual mailboxes as a solution for their mail management needs. 

You don’t have to wait any longer to take precautions and set yourself up for success.


SphereMail is here to support you with whatever it is your business needs. We offer a wide range of white-labeling options, and with over 12 years of experience in the industry, we’re confident our team can assist you in fulfilling all of your business operations with the utmost professionalism. Visit our website for more information or to get in touch with one of our experts.